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Use Cases

EntiHub is often introduced as master data management—but many of the highest-value deployments use it as a governed knowledge layer for rules, decisions, definitions, and AI-safe registers living in your warehouse.

Each use case follows the same pattern: Entity → Rules → Owner → Approval → Evidence → History → AI / API access.

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How to use these pages

  1. Pick a use case that matches a concrete sponsor (AI platform, controlling, procurement, HR, …).
  2. Copy the YAML sketch into Entities, validate, and deploy.
  3. Load sample-like rows, wire permissions, then expose consumption views / API / CLI to consumers.

AI & knowledge

Use case Summary
AI Agent Identity Registry Register every AI agent: owner, purpose, data access, risk level, model/prompt version, and re-certification.
Corporate Vocabulary for AI Agents Approved business terms, synonyms, and exclusions so AI and reporting share one meaning of “customer”, “revenue”, and more.
AI Prompt / Instruction Registry Versioned, approved prompts and system instructions with owners, models, and data policies.
RAG / AI Grounding Taxonomy Canonical taxonomy for retrieval and grounding—match/search layer with aliases and similarity for embeddings and agents.

Rules, decisions, evidence

Use case Summary
Business Rules Marketplace Catalog of company business rules (thresholds, conditions, owners, effective dates) for BI, ERP, and AI.
Decision Governance (Who Can Decide What) Catalog of decision rights: thresholds, required approvers, delegation—for humans and AI agents.
Decision Evidence Registry System of record for why a decision was made—maker, reason, evidence, date.
Exception Catalog Approved exceptions to standard rules with reason, approver, and expiry.
Product Configuration Registry Business configuration of products (limits, rates, eligibility) without application redeploy.

Obligations & compliance

Use case Summary
Contract Obligation Registry Track contractual SLAs and commitments with owners, thresholds, cadence, and status.
Regulatory Obligation Registry Register duties from GDPR, DORA, NIS2, ISO, and internal policies with evidence and status.
Policy & Compliance Catalog Internal policies for retention, PII, regions, and control points as governed entities.

Data & access governance

Use case Summary
KPI Definition Registry Official metric definitions (formula, owner, source, frequency)—not the values.
Critical Data Element Registry Inventory of critical attributes (IBAN, VAT, price) with owners, validations, and monitoring SLAs.
Data Access Entitlement Registry Who may see which business data, in what scope, why, and until when.
Org / RLS Entitlement Matrix Cost centers, regions, and brands as entities that drive row-level security scopes.
Data Contract Catalog Producer/consumer contracts: schema intent, owners, SLA, and breaking-change policy.
Cross-System ID Mapping Explicit correlation store across SAP, CRM, Fabric, and other systems.

Risk & operations

Use case Summary
Supplier Critical-Change / Fraud Registry Govern high-risk supplier changes (IBAN, VAT, terms) with dual control and risk signals.
Anomaly-driven Operational Dictionary Catalog of normal ranges and thresholds so monitoring knows expected vs outlier behavior.
Integration / Event Registry Catalog of events, systems, endpoints, and ownership for the integration landscape.

Platform & architecture

Use case Summary
Config-as-Data / Application Config Register Feature flags, routing, and partner mapping as governed data—not hardcoded config.
BI / Semantic Reference Layer Governed lookups and dimensions for Power BI and Fabric—official values for reporting.
Multi-env Data Product Promotion Hub Promote entity packages Dev→Test→Prod like a release train for data products.
Organizational Capability Registry Map capabilities (not people): maturity, systems, data, owners for enterprise architecture.

Department-specific

Use case Summary
Controlling — Cost Center & Allocation Key Registry Official cost centers and allocation keys for management reporting and month-end close.
Controlling — Management Reporting COA Overlay Map statutory chart of accounts to management reporting hierarchies as a governed overlay.
Controlling — FX Rate & Planning Assumption Registry Official FX sets and planning assumptions for budget/forecast—not live market flashes.
HR — Job Architecture & Role Catalog Job families, grades, and role definitions—HR master outside payroll transactions.
HR — Headcount Plan & Position Registry Approved positions/FTE plan (open, frozen, filled) for hiring and controlling.
HR — Policy Exception & Special Arrangement Registry HR exceptions (remote work, special bonus, non-standard terms) with validity and approver.
Finance / Treasury — Payment Terms & Banking Mandate Catalog Official payment terms and banking mandate types—not bank statements.
Finance — Tax Code & Jurisdiction Rule Registry Official tax codes and jurisdiction applicability for billing and ERP.
Procurement — Preferred Vendor & Category Strategy Registry Preferred/banned vendors and category owners as governed procurement strategy data.
Legal — Clause & Playbook Registry Approved contract clauses and negotiation fallbacks—not a full CLM suite.
Sales — Discount Matrix & Promo Eligibility Registry Discount matrices and promo eligibility as governed config linked to decision rights.
Sales — Territory & Quota Definition Registry Official territories, account assignments, and quota definitions—not pipeline transactions.
Marketing — Campaign Taxonomy & Brand Asset Metadata Official campaign/channel taxonomy and brand asset metadata (not the DAM files themselves).
IT / Security — Service Catalog & Ownership Registry IT services, owners, criticality, and dependent systems—CMDB-light, governance-first.
IT / Security — Credential & Certificate Ownership Metadata Ownership and expiry metadata for certificates/API credentials—never the secrets themselves.
Manufacturing — BOM Alternate & Substitution Registry Approved component alternates/substitutions with effective dates and quality constraints.
Manufacturing — Plant Calendar & Capacity Assumption Registry Official plant calendars, shifts, and capacity assumptions for planning and S&OP.
ESG — Emission Factor & ESG Metric Definition Registry Approved emission factors and ESG metric definitions for reporting and AI assistants.
Customer Support — Case Reason & Resolution Code Taxonomy Official case reason and resolution codes for support quality and AI triage.
Internal Audit — Control Catalog & Test Evidence Index Internal controls (SOX-like) and test evidence index—control master data.