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EntiHub Documentation

Procurement Preferred Vendor

Procurement — Preferred Vendor & Category Strategy Registry

Preferred vendor and category strategy entities reduce maverick spend and guide buyers—and buying agents—before PO creation.

Why this is needed

Maverick spend ignores preferred suppliers.
Category ownership is unclear.
Anomaly detection can flag off-strategy purchases.

Proposed entities in EntiHub

Governance settings

Setting	Recommended value	Why
`approvalRequired`	`true`	Preferred list changes need Procurement approval.
`historyEnabled`	`true`	History of strategy changes.
`allowSameAuthorApproval`	`false`	Maker/checker separation for sensitive changes.
`deletedRetentionDays`	`90` (or higher)	Soft-delete retention for auditability.

Entity definition (YAML sketch)

name: vendor_preference
displayName: Vendor preference
domain: Procurement
description: Vendor preference
version: "1.0.0"
approvalRequired: true
historyEnabled: true
deletedRetentionDays: 90
displayRefColumn: pref_code
uniqueConstraints:
  - name: uq_vendor_preference_pref_code
    columns: [pref_code]
columns:
  - name: pref_code
    dataType: string
    nullable: false
    maxLength: 64
  - name: category_code
    dataType: string
    nullable: false
    maxLength: 64
  - name: supplier_code
    dataType: string
    nullable: false
    maxLength: 64
  - name: preference
    dataType: string
    nullable: false
    maxLength: 16
  - name: owner_team
    dataType: string
    nullable: false
    maxLength: 128
  - name: status
    dataType: string
    nullable: false
    maxLength: 16

YAML sketches

Sketches highlight the important fields and governance flags. Trim or extend columns to match your domain. See Setup Entity for the full YAML reference.

Sample data

pref_code	category_code	supplier_code	preference	owner_team	status
VP-IT-01	IT_HW	SUP-2201	preferred	Procurement IT	active
VP-IT-02	IT_HW	SUP-9999	banned	Procurement IT	active

Benefits for the company

Lower maverick spend.
Clear category ownership.
Agents recommend preferred vendors first.